*Please Note* Faculty, staff and departments planning off-campus activities and travel involving students will need to obtain approval from the Office of Academic Engagement in advance. Please contact Brock Brenneman (bbrenneman@calbaptist.edu) at least a week ahead of the planned activity for approval.
TRAVEL DOCUMENTATION
LOCAL (within 50-mile radius) TRAVEL
Documents required for students driving/carpooling to CBU sponsored event within the 50-mile range (using paper forms until process in new online system is completed):
Forms to be kept on file in the department office and sent with the supervising faculty:
Form to be kept in office, sent with faculty, and sent to the Office of the Provost (bbrenneman@calbaptist.edu) and Student Services (ear@calbaptist.edu)
- External Activities Report - Please include emergency contact information for student, faculty, and staff travelers.
- Please title each EAR email with dates of travel, the discipline, and the location in the subject line of the email. (Ex. 06.11.18 - 06.22.18, MBA, Germany)
DOMESTIC (within the US) TRAVEL: If there is an academic and/or scholarship requirement or this is a CBU sponsored event and the travel is outside of a 50-mile radius of CBU, CBU must provide transportation and students are expected to take University transportation. Students may refuse University transportation by completing the Refusal of CBU Transportation form under extenuating circumstances.
Due one month before travel (forms online):
- Faculty Leader Travel Documents (forms online)
Due one week before travel (using paper forms until process in new online system is completed):
- Emergency Contact and Release of Liability - We must have emergency contact information for all students, staff, and faculty travelers. Keep form in office and send with faculty.
- External Activities Report - Please include emergency contact information for student, faculty, and staff travelers. Keep form in office, send copy with faculty, and send copy to Provost's Office.
- Refusal of CBU Transportation form - this form is only to be completed if they are refusing to take the transportation provided by CBU. Keep form in office and send with faculty.
INTERNATIONAL TRAVEL (all forms online)
Documents required for Trustee Travel Location Approval for International Academic Student Travel: The location must be approved by the Board of Trustees before faculty may begin advertising the trip. The Form can be found online through the ONLINE Link posted under Online Forms.
Please submit the necessary forms to the Provost's Office by March 1.
You will receive an email from the Director of Academic Engagement notifying you of the status of your application via email in May.
Required Documentation and Travel Logistics Guide for International Travel: You will receive instructions including Faculty Leader Checklist and Travel Tips and Packing Guidelines from the Office of the Provost once your location has been approved.